Delegated Procurement Authority Limit Increase
As you may be aware, the delegated procurement authority limit for campus has increased for campus to $25,000. Please note this does not pertain to the UMD Purchasing Card, which will continue to remain at $5,000 for the single transactions limit. This decision was made by the State and no exceptions have been allowed. If you need to purchase more than $5,000, please create an Automatic Purchase Order (APO) in the Kuali Financial System (KFS). Below are a few questions we anticipate receiving regarding this change and the corresponding answers. If you have any additional questions, please contact the Delegated Procurement Team at email@example.com or 301-405-5834.
What does the change in delegated authority from $5,000 to $25,000 mean for me?
It’s actually pretty simple. Until now, you were able to create purchase orders up to $5,000 without going through Procurement. This change means that you can now create purchase orders of up to $25,000 without going through Procurement.
Does this change mean more work for me?
Not at all. If you know what you want, who you want to buy from, and if you are spending less than $25,000, your requisition will become an automatic purchase order without any further intervention on your part.
What if the vendor requires me to sign a contract or terms and conditions?
Just as you have been doing for purchases under the $5,000 limit send a copy of the contract or terms and conditions to the Delegated Procurement Team by email at firstname.lastname@example.org. They will review the documents and if there are any problems, they will let you know what needs to be done. Please allow five business days for reviews to be completed and paperwork to be returned to the department. In some cases, reviews may take longer than five days if contracts need to be sent to the Office of General Counsel to be reviewed. We will make every attempt to return agreements sooner, but please plan for the process to take five business days.
What I need to buy is complicated and I really need Procurement’s help but I’m spending less than $25,000. How can I get help?
Not to worry, the Procurement staff is still available to work with you. There are two easy ways to make sure that we see your requisition. Either do not select a vendor, or fill in a dollar amount in the “do not exceed” field at the bottom of the requisition. Either way it will not become a purchase order automatically but will instead come straight to Procurement.
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