Transportation Management

       SERVICES PROVIDED

            Negotiated rates and services with carriers

            Guidance on proper routing of shipments, assistance with inbound and outbound shipments, and

            damage claims

            Auditing freight invoices to ensure the contract rates

            Provides importation and exportation expertise and services

            Furnish transportation rate quotations

            Assistance in setting up accounts with freight and delivery vendors

            Assistance with incoming staff household and laboratory moves

       PRIORITY OUTBOUND SHIPMENTS

            Please contact the Transportation Manager for assistance in setting up an account with a priority

            shipping company (FEDEX, UPS, DHL).  These accounts are paid via Purchasing Cards, and all

            University volume discounts will apply. 

            TIPS:

                 Include the shipper's name (last name first), department, phone number on all air waybills

                 UPS and FEDEX shipments are automatically insured for $100.  Additional insurance may

                   be added at the following rates:

                    cost $..35 / $100.00 for UPS shipments

                    cost $..50 / $100.00 for FedEx shipments

                 Drop boxes (UPS & Federal Express) are located at various locations around campus,  use

                 drop boxes when possible. 

       CONTACT TRANSPORTATION MANAGER'S OFFICE X55852 FOR ASSISTANCE WITH:

            Opening an account with a transportation company (UPS, Federal Express, etc.)

            International shipments other than letters and documents.

            Hazardous and/or dangerous goods shipments (heavy fines are being levied for errors, shippers

            must be federally certified to ship dangerous goods)

            Import and export documentation

            Duty free entry on foreign purchase

            Personnel and laboratory relocations (household moves)

       FREIGHT INVOICE PROCESSING

FEDEX, UPS and DHL invoices may be paid with Purchasing Card.  Please contact Transportation Manager for details.

            If department receives a freight invoice which cannot be paid with a Purchasing Card, write the FRS

            number and PO number (if applicable) on the original invoice and mail to the Traffic Manager's 

            Office, Request for Payment Forms are not needed

            Freight Invoice Information Appearing on the AMO90 (monthly statement) includes:

                 Freight charges are listed under subcode 3728

                 Each transaction is listed by carrier name

                 The first six letters of the shipper's last name or PO number is listed

PHONE NUMBERS TO REMEMBER

            Priority shipment instructions: X55852

            Request pick-up for shipment & vendor returns: X57337

            Transportation Invoice inquiry: X55853

            Transportation Manager: X55852